What are Extenuating Circumstances?
What can the Students’ Union do?
What counts as an EC?
What counts as Evidence?
Grounds for applying for Extenuating Circumstances
- Bereavement through the death of a close relative or significant other
- For yourself, or someone within your care (child, parent, partner etc), who experiences:
- Short term illness
- Long-term chronic health problem, or other disability as defined by the Equality Act (2010) suddenly worsening
- Flare-up of a chronic health problem, or other disability as defined by the Equality Act (2010)
- Late diagnosis of additional learning requirements or a disability resulting in the need for reasonable adjustments, such that the student has not received the support they needed
- For part time and distance learning students, an increase in workload beyond your control
- Other exceptional circumstances
Technical difficulties are sometimes considered by the University as a valid ground, but you must ensure that you are following the right steps to get your EC – have a look at the information below for help with technical difficulties.
Outcomes of an Extenuating Circumstance
- If you are self-certifying then you will be given a 5 university working day* extension only from the original deadline.
- If you are submitting a normal EC with evidence, then you will be given a 10 university working day* extension only. Anything over 10 University working days will be deferred to the next assessment period, which is normally the late summer assessment period in August.
- First thing to remember is not to panic! The University know and anticipate these things might happen so it is important that you follow these steps if it does:
- Take a note of the time that the issue happened. If you can, take a photo on your phone or screenshot of the issue as evidence, and ideally a photo that shows the time and date of the issue
- Email your faculty hive when the issue happens. Let them know what happened and how it impacted you. firstname.lastname@example.org / email@example.com / firstname.lastname@example.org
In an exam:
- Wait until the end of the exam to EC – you might find that you only lost 10 minutes which you can make up. Putting in an EC too early might void your attempt, so make sure you know you need to EC before submitting
- If you believe that the technical difficulty impacted your exam, you can then submit an EC. You won’t be able to self-certify, so you will need evidence. Your evidence should be the email you sent to your faculty hive at the time, along with any other screenshots or photos you took at the time.
- ECing an exam under a technical difficulty will defer the exam to the next available assessment period
- If you have a technical difficulty whilst trying to upload your assessment, record the time that you are trying to upload and email your faculty and module leader. If you are trying up load too close to the deadline, then there is a risk that they will consider this as poor time management, which isn’t valid for an EC.
- If you believe that the technical difficulty impacted your submission, you can then submit an EC. You won’t be able to self-certify, so you will need evidence. Your evidence should be the email you sent to your faculty hive at the time, along with any other screenshots or photos you took at the time.
- Submit your work as soon as you can
- ECing an exam under a technical difficulty will either give you more time to complete, and an extension on your deadline OR it will remove any late penalty incurred.
Applications submitted after the deadline or event
- that you were awaiting a diagnosis of their illness or its confirmation and you submitted a request at the appropriate time whilst awaiting receipt of the evidence
- that the nature of your illness affected the your capacity to report it
- that you did not have access at the time to their medical practitioner (including GP or clinical specialist) or registered counsellor, their minister of religion, or solicitor, to provide support and the required independent evidence
- that a significant traumatic event has impaired the student’s capacity to report it
Submitting a EC: What do I need to do first?
Waiting for an outcome?
Frequently asked Questions
What happens if i no longer want my EC? Can i take it away?
If you decide that you no longer want your EC, and you believe you can complete your assessment, then you can ask the University to remove your EC however, it would depend on when your exam or assessment takes place:
- Accepted self-certified ECs: can be revoked up until the deadline or start time of an assessment. Once the assessment has started or deadline passed, you can no longer withdraw your request for an EC
- Accepted evidenced ECs: can be revoked up until the deadline or start time of an assessment. Once the assessment has started or deadline passed, you can no longer withdraw your request for an EC
- Pending evidenced ECs (where you dont yet have the outcome): Can be revoked after an exam, assessment or deadline if the EC has not yet been accepted. However, students will need to provide good reasons why they were unable to revoke their EC before the start time or deadline.
If you revoke a self-certified EC and it no longer is used for any assessments, then you will get your self-certified EC back, to use again in the same semester.
Need more help or advice? Can’t find the answer to your question?